Privacy Policy

1. Introduction

Diamond Challenge Canada ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, participate in our competition, or interact with our services.

2. Information We Collect

Personal Information

We may collect the following types of personal information:

• Name, email address, and contact information
• School name and grade level
• Age and date of birth (for eligibility verification)
• Team member information and project details
• Academic and extracurricular achievements
• Photos and videos from competition events (with consent)

Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser information
• Device type and operating system
• Pages visited and time spent on our site
• Referring website information
• Cookies and similar tracking technologies

3. How We Use Your Information

We use your personal information for the following purposes:

• Processing competition registrations and applications
• Communicating about the competition, events, and updates
• Evaluating submissions and determining winners
• Providing mentorship and educational resources
• Organizing and conducting competition events
• Improving our website and services
• Complying with legal obligations
• Marketing and promotional activities (with consent)

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

• Competition Partners: With judges, mentors, and partner organizations involved in the competition
• Service Providers: With third-party vendors who assist us in operating our website and services
• Legal Requirements: When required by law or to protect our rights and safety
• Consent: With your explicit consent for specific purposes
• Public Recognition: Winner information may be shared publicly for recognition purposes

We do not sell, rent, or trade your personal information to third parties for commercial purposes.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data
• Secure server infrastructure
• Regular security assessments
• Limited access to personal information
• Staff training on data protection

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Competition-related information may be retained for historical and statistical purposes.

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your information in a portable format
• Opt-out: Unsubscribe from marketing communications
• Consent Withdrawal: Withdraw consent for specific processing activities

To exercise these rights, please contact us using the information provided below.

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience. You can control cookie settings through your browser preferences. Disabling cookies may affect the functionality of our website.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Children's Privacy

Our competition is designed for high school students, many of whom may be under 18. We take special care to protect the privacy of minors and may require parental consent for certain activities. Parents and guardians have the right to review, modify, or delete their child's personal information.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information during such transfers.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website and updating the "Last Updated" date.

14. Governing Law

This Privacy Policy is governed by the laws of Canada and the province in which our organization is registered. Any disputes will be resolved in accordance with Canadian privacy legislation and applicable provincial laws.